They can click to Send the response right away or Edit the response first. If they Accept the task, it is added to their task list. The recipient of the task opens the email. When you add a task or to-do item, you become the owner of it by default.īut you can assign that task to another person by clicking Assign Task.Įven though you are delegating the item to an associate, you can keep an updated copy in your task list and receive a status report when it is completed.Īdd a message if you want and click Send to send the task. Here is something we can use for our tour planning. Then, as you worked on the task, you could update the Status, Priority, and Percent Complete options, and add details, even attachments. Since we are just using a task as a reminder, the two dates are the same.īut you could create a task for writing a novel, for example, with a due date two years in the future. To see all the things you can do with a task, double-click it.Īs you can see, instead of Start and End times, tasks have Start and Due dates. In fact, if you find that a task is easier to visualize as a block of time, you can quickly convert it.įor example, we can take this Reminder to drive to Santa Fe and drag it to the calendar.Īnd adjust the handle at the bottom of the Appointment to cover the time it will take for the drive.
On the VIEW tab, click Daily Task List and Normal.Īnd this section at the bottom of the calendar opens, where we can insert daily tasks.Īs with appointments and meetings, a task doesn’t have to be a task it can be any kind of reminder, or to-do item connected to a time. Let’s click Week to go back to week view and add another layer of detail to the calendar. You may also want to click Schedule View, which moves the week to a horizontal timeline.Ĭlick Working Hours until it is not highlighted to view events that occur outside normal working hours. This superimposes the calendars, so you can quickly see where you have conflicts. There are a couple of other ways to view multiple calendars. With both selected, you get a side-by-side view. To view the personal calendar, check it in the folder list. Next, to make sure everyone gets the new information, select Send updates to all attendees.Īs we add more information, we can switch from Month view to a view that shows more detail.
Let’s send the update and click Yes to close the message. In this event, I added a contact name and some other details. After you get the basic parts of the schedule blocked out, you can add more details as you go along and send updates to keep everyone in the loop.
0 kommentar(er)
